URC Application Policies and Guidelines

Welcome!  The University Research Committee (URC) is glad that you have chosen to submit an application for the possible funding of your proposed research project.  Below you will find important submission requirements, guidelines, policy changes, and other information pertaining to this call.

Application Window for the 2019-2020 Award Year

  • Online application opens November 12, 2018 –  Closes January 7, 2019 at 5:00pm.
  • Applications not submitted by the closing date of January 7, 2019 at 5:00pm will not be accepted for review.
  • Applicants selected to receive URC funding will be announced and awarded in late Spring, 2019.

Application Policies and Guidelines


Only full-time Emory faculty are eligible to apply for a URC grant. Post-docs and Adjuncts are not classified as full-time Emory faculty.

URC awards, available on a competitive basis, are short-term (12-month), non-renewable grants, capped at the amount specified in each category.  Fees and expenses, directly related to the project, must fall within the total dollar amount awarded, and must be spent within the 12-month award period.

Awarded applicants are ineligible to apply for another URC grant until the following criteria have been met:

  1. three years (award cycles) must pass following an award before submitting another application,
  2. the MANDATORY End-of-Award (EOA) report must be submitted to the URC Administrative Coordinator within 30-days following the end date of the URC grant.  Failure to submit the EOA Report within 30-days following the end date of the URC grant will deem the award recipient ineligible to apply for another URC grant until the EOA report is submitted and accepted by the URC. This policy applies even if three years have passed since the applicants previous award.


The budget is not a criterion for assessing the merits of an application; however, please ensure that all requested funds are appropriate for and aligned with the proposed research.

Policies pertaining to the research budget: 

  • The URC grant budget is for a 12-month period beginning when funds are awarded,
  • No budgetary arrangements may be entered into that bind the University to a future expense or commitment,

Allowable Expenses:

  • Course release (Applies to Emory College and Oxford College) Please see FAQs for important information concerning Course Release;
  • Direct expenses specific to the awarded URC research project;
  • Equipment, hardware, and/or materials specific and necessary to performing the research presented in the awarded project;
  • Subcontracts to Emory Affiliated entities, such as CHOA, with justification.  NOTE: With the exception of CHOA, the only other Emory-affiliated entity is the Georgia Tech Biomedical Engineering department.

Non-allowable expenses include but are not limited, in part or in whole, to:

  • the purchase of a pc or equipment not specific to the URC project;
  • the purchase of books or computer software not specific to the URC project;
  • travel/attendance to conferences;
  • First/Business Class airfare;
  • professional fees;
  • regular salary

If you are unsure of an expense, contact the URC Administrative Coordinator.

Interdisciplinary applications may occasionally exceed the $40,000 cap in cases of unusually interesting and promising projects. Detailed justification to exceed the cap is required and must be submitted at the time of application.

No-cost Extension (NCE)

It is not standard practice for the URC to grant No-cost Extensions.  URC awards are small, non-renewable grants, designed to be completed within one 12-month time period, beginning to end; however, on occasion, additional time is needed due to extenuating circumstances* that may have hindererd the completion of the project within the standard 12-month time period.  Only one NCE is permitted for a project during the original 12-month award cycle with a maximum time period of up to six months.

*Extenuating circumstances are defined by the URC co-chairs on a case-by-case basis.

The URC co-chairs will consider written requests for No-cost Extensions to include the following:

  • Requested NCE date range (6 months max).  Include the begin and end dates.
  • Research progress - An explicitly detailed timeline of progress made on the current awarded project. Include the date research actually began.
  • A brief narrative stating the reason(s) preventing completion of the current URC project.  Include the awarded end date.  
  • A detailed justification for No-cost Extension request that includes a list of planned steps leading to the completion of the project by the end date of the NCE
  • If the original budget is reallocated or adjusted, include the new budget and a detailed justification for the budget changes.

Email No-Cost Extension requests to the attention of the URC Research Coordinator at urcappl@emory.edu.

Student Assistance

The URC, in consultation with the Provosts' Office and the Faculty Council, has instituted the following policy:

URC grant applicants may request funding for student assistance (including undergraduates, graduate students, and post-docs).  All costs for student personnel must directly relate to the proposed research project. Please keep in mind that the URC funding period is a short-term award of 12-months.  If applicable, it is incumbent upon the applicant to ensure that alternate funding sources will cover student compensation beyond the period of URC funding.  This policy applies to currently awarded URC grants and is not retroactive.

Questions or Concerns
URC Administrative Coordinator: